Daily Sustainability Job Post

* The link and job description provided was active on July 29, 2022 – the date this was posted. Please refer to the employer’s website for up to date information. This is not our search, we are providing these links as a service to the community of sustainability and ESG jobseekers.

Position Overview:

Payroll Title: BLANK AST 3

Job Code: 4722

Job Open Date: 5/17/22

Job Close Date: Open until filled

Department Code-Name: CHNE – Chemical Engineering

Percentage of Time: 100%

Collective Bargaining Unit (CBU): CX (Clerical)

Grade Type/Grade: PSS

FLSA Exemption Status: Non-Exempt

Work Location: Bldg 489

Pay Rate/Range: $24.61 – $25.77/hr.

Days/Hours: M-F 8am-5pm

Benefits Eligibility: Full Benefits

Department Marketing Statement

The Department of Chemical Engineering is committed to excellence in teaching, research, and service to the profession and the community. We are a medium-sized department, widely recognized as prestigious and frequently ranked within the top ten chemical engineering graduate programs in the country. We offer accredited programs leading to the degrees of Bachelor of Science (B.S.) and Doctor of Philosophy (Ph.D) in Chemical Engineering.

Brief Summary of Job Duties

The Program Assistant for the Mellichamp Initiative in Sustainability is responsible for the administrative functions for the Mellichamp Sustainability Cluster. The Cluster consists of four faculty members from various UCSB departments. The Program Assistant assists these faculty with various tasks as needed. This position is responsible for coordinating and managing various workshop, seminar, summits and conferences. Is responsible for managing the clusters operating budget, assistance in contract & grant submissions and content management of the cluster website.

Required Qualifications

Thorough knowledge in administrative procedures and processes including word processing, spreadsheet and database applications. Good verbal and written communication skills, active listening, critical thinking, muli-tasking and time management skills.

Preferred Qualifications

Bachelor’s Degree or equivalent training and/or experience.

Special Conditions of Employment

• Satisfactory conviction history background check.
• UCSB is a Tobacco-Free environment. 

Special Instructions

For full consideration, please include a resume and a cover letter as part of your application.

Job Functions/Percentage of Time/Duties

• • 40% Events Management – Responsible for planning and implementing Mellichamp Sustainability Cluster conferences, seminars, summits, workshops and events. The Program Assistant, in consultation with Mellichamp faculty members, will be responsible for planning event details, developing budgets, coordinating catering, scheduling visitor’s itineraries, developing and producing announcements, making room reservations for events, assisting visitors with flight and hotel reservations, coordinating campus parking reservations for guest and/or large groups, processing payments for travel/entertainment reimbursements according to the relevant campus policies and procedures etc. Ensures event is adequately publicized and creates programs as necessary. Annual events include but not limited to: SusTech Summit, Science Communication Workshop and various seminars. Takes pictures of events and guests as necessary.

• • 40% Faculty Assistant – Reports to 4 Mellichamp Sustainability professors assisting with their meeting schedules, travel needs, inquiries and general faculty support as required. Assists visitors with parking needs, housing/hotel reservations for their post-docs and visitors, maintenance of files in professors’ offices and specifically sets up publication files to submit the professors’ bio-bibs for merits and promotions. Does clerical work for various faculty. Plans travel itineraries for faculty members, acts as a liaison for professors’ visitor, aids in locating housing contacts for visitors. Coordinates with CNT and front desk person to make sure incoming visitors are connected to the internet in their offices, obtain e-mail accounts, direct them to the EHS for the Lab Safety Program, and/or any requested duties to aid the professor in accommodating the visitors. Assists the entire cluster by managing the Mellichamp operating budget in conjunction with various departments on campus. Assists in grant proposal preparation coordinating with various UCSB academic departments, the Office of Research and Extramural Funds Accounting. Using various programs like Grants.gov and NSF Fastlane to assist in proposal submission and grant reporting.

• 20% Website Content Manager – Acts as primary content manager for the Mellichamp Sustainability website, responsible for creating and updating content using a content management system. Works with various campus departments to coordinate website content and news, and ensures news items are communicated properly to the campus and community. Researches and produces written stories and photos for the website–including events, research, and other news in collaboration with faculty, students, and staff. Assists faculty with profile updates and content editing for publications on the website. Updates general cluster information.

Pandemic Statement

The University of California is vigilantly monitoring and acting in accordance with all applicable public health directives related to COVID-19.  As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy.  All Covered Individuals under the policy must provide proof of Full Vaccination or, if applicable, submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline.  New University of California employees must (a) provide proof of receiving at least one dose of a COVID-19 Vaccine no later than 14 calendar days after their first date of employment and provide proof of Full Vaccination no later than eight weeks after their first date of employment; or (b) if applicable, submit a request for Exception or Deferral no later than 14 calendar days after their first date of employment.  (Capitalized terms in this paragraph are defined in the policy.) Federal, state, or local public health directives may impose additional requirements.

For more information, please visit:

• UC Santa Barbara COVID-19 Information: https://www.ucsb.edu/COVID-19-information
• UC SARS-CoV-2 (COVID -19) Vaccination Program Policy: https://policy.ucop.edu/doc/5000695/SARS-CoV-2_Covid-19

* Covered Individuals: A Covered Individual includes anyone designated as Personnel, Students, or Trainees under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Opportunity/Affirmative Action Statement

The University of California is an Equal Opportunity/Affirmative Action Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Reasonable Accommodations

The University of California endeavors to make https://jobs.ucsb.edu accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources at 805-893-4664 or email katherine.abad@hr.ucsb.edu. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

Privacy Notification Statement

The State of California Information Practices Act of 1977 (effective July 1978) requires the University to provide the following information to individuals who are asked to supply information about themselves: Application: The principal purpose for requesting information on the Application is for applicant-tracking purposes and to collect applicant contact information. Affirmative Action and Equal Employment Opportunity Data Form: Information furnished on this form is requested by UCSB’s Affirmative Action Office. The University of California, Santa Barbara is a Federal contractor and, therefore, must comply with Affirmative Action regulations issued pursuant to Executive Order 11246, Federal Revised Order No. 4, Section 503 of the Rehabilitation Act of 1973 and Section 402 of the Vietnam Era Veterans Readjustment Assistance Act of 1974. Furnishing the information on this form is voluntary. There is no penalty for not completing this form. The offices responsible for maintaining the information supplied on this form are the UCSB Human Resources Office and the Affirmative Action Office.

GENERAL DATA PROTECTION REGULATION (GDPR) STATEMENT FOR PERSONS IN THE EUROPEAN ECONOMIC AREA: As part of our commitment to protecting your privacy, the General Data Protection Regulation (GDPR) Privacy Statement (“Privacy Statement”) is designed to provide you, as a person in the European Economic Area, with information regarding the types of personal information that the University of California’s Human Resources departments and offices collect about you. The Privacy Statement can be found at: https://ucnet.universityofcalifornia.edu/gdpr.html.nformation supplied on this form are the UCSB Human Resources Office and the Affirmative Action Office.

Notice of Availability of the UCSB Annual Security Report

The University is committed to providing a safe and secure campus environment for our students, faculty, staff, and visitors. In accordance with the “Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act” (Clery Act), UCSB publishes an Annual Security Report to provide information regarding campus safety and security policies, crime statistics, and resources to current and prospective students and employees. This report includes statistics for the previous three years concerning crimes reported to Campus Security Authorities (CSAs) that occurred on campus, in certain off-campus buildings or property, and on public property adjacent to and accessible from campus. The report also includes campus policies concerning crime prevention, crime reporting, alcohol and drug use, sexual and interpersonal violence, student discipline, and other matters. To access the Annual Security Report, visit www.police.ucsb.edu/asr. A copy of this report may also be requested by contacting the UCSB Police Department (call 805-893-3446 or visit 574 Public Safety Bldg., Santa Barbara, CA 93106 during business hours). To learn more about the Clery Act and CSA duties and reporting requirements, please visit www.police.ucsb.edu/clery-act.